Inventory counts

Inventory countsis where you count stock, review the differences, and post the result. There's one kind of count: it has a scope(what you're counting) and one or more sheets(a list per person). Everything the sheets count merges into one tally, which you submit once. Stokk builds the lists from its own stock records, so it's instant and doesn't depend on your ERP being reachable.

Starting a count

Tap New count, pick a location, and choose the scope — the whole location, or a slice by category, supplier, or ABC tier (count high-value A items more often). The count freezes the expected quantities at that moment, so comparisons stay stable even though counting takes a while.

It opens with a first sheet ready: a whole-location count starts with a blank sheet (scan as you go); a scoped count starts with a guided list (the items in scope, ready to tick off). By default counts are informed — counters see the expected quantity as they count; tick Blind count to hide it and remove bias.

Sheets — one per person, any method

Many people can count at once. Tap Add sheet and pick a method:

• Blank— an empty list; scan items in as you work through a section. Best for “grab a scanner and go.”
• Guided— a pre-filled list scoped to a category, supplier, or tier, to review and tick off. Best for a specialist on one area (e.g. lighting). Add an optional label like “Window” or a name.

Open a sheet to count it; tap Finish sheet when done and it folds into the merge. Blank and guided sheets all merge together, so a team can mix methods on one count.

Counting

Scan a barcode or type a SKU, type how many you found, and tap Add— it adds to the running total and jumps back to scanning. Find 2 in the showroom and 5 in the back later? Scan again and add 5 — the total becomes 7, no arithmetic. Counts save instantly. Scan something not on a guided list and it's added. Type a negative or tap − to subtract.

Merge & review

The Merge & reviewtab adds up every item's counts across all sheets. An item counted on more than one sheet shows an N sheets badge so you can catch a double-count. Fix any number inline, use Only variances to focus on differences, or tick items and Send to recount — that makes a recount sheet, and Apply recount replaces the earlier numbers with the new ones.

Submit

Tap Submit count and choose how:

• Full reconcile — posts the counted items and sets everything uncounted in scope to zero(a missing item means none on hand). You'll see how many will be zeroed first. Best for a complete count.
• Counted only — adjusts just the items you counted, zeroing nothing. Best for top-ups and spot checks.

Either way Stokk posts one combined document to your ERP and updates its own stock to match. A submitted count can be reopened to fix something or archived to tidy it away — find archived counts under the Archived tab.